Cleaning up up the admin side of your business and keep it that way.
Most founders start out using whatever is to hand, a personal bank account, a spreadsheet for invoices, a rough idea of what is owed and what has been paid. It works, just about, until it does not. Until tax season arrives and the records are a mess. Until a client asks for a proper invoice and there is no system behind it. Until a freelancer causes a problem and there is nothing in writing.
Getting the admin side properly sorted means the business looks and functions the way it should: clean records, a proper invoicing process, and the basic protections that every real business needs.
What does properly sorted business admin actually look like?
It means your business finances run through a dedicated account that is separate from your personal life. Invoices go out on time, with a proper system behind them. Your expenses are tracked and categorised as they happen rather than reconstructed in a panic at the end of the year. Your freelancers are working under a written agreement. And the basic compliance pieces, the ones most small businesses skip, are quietly in place.
None of this requires an accountant on retainer. It requires the right setup, the right tools, and someone to get it all in order and keep it that way.
Worth being clear: Untangli is not accounting, legal advice, or bookkeeping. It is getting the right organisational systems and foundations in place, and knowing when to point you to the right professional should and when you need it.
Click on the tabs below to view how the different types of setup can look in your business.
A business account that is actually separate
The single most common admin problem for early-stage founders is running business money through a personal account. It makes it impossible to get a clear picture of business performance, creates significant extra work at tax time, and creates risk if the business is ever examined. We recommend the right business account for your situation, Monzo Business or Starling are both straightforward to open, and support the process of separating what needs to be separated.
Expense tracking that does not require a catch-up
Reconciling three months of expenses from memory and a pile of receipts is one of the more unpleasant tasks in running a small business. We set up the right expense tracking platform for your situation depending on your scale and budget, connect your bank feed, configure the categories, and document how to use it. From that point on, expenses are tracked as they happen rather than reconstructed at the end of the quarter.
Invoicing that runs on a proper system
A proper invoicing setup is not complicated, but most small businesses never quite get around to building one. We create clean, professional invoice templates with consistent numbering, clear payment terms, and automated reminders for overdue amounts where the platform supports it. The result is a process that goes out the same way every time, and is far easier to track and follow up.
Outstanding invoices that do not get forgotten
Invoice tracking is the task most founders put off until it is awkward. We maintain a live record of what has been invoiced, what has been paid, and what is outstanding, and support the follow-up process so late payments get chased promptly rather than when the discomfort of waiting outweighs the discomfort of asking.
A clear picture of what the business actually costs
Most growing businesses have recurring costs that have never been properly audited. Tools that were signed up for during a free trial and have been quietly billing ever since. Duplicate subscriptions doing the same job. Platforms that were essential eighteen months ago and have not been opened since. We do a full audit of every recurring cost, produce a clean register, and flag anything that is not earning its place.
A subscriptions register you can actually maintain
The audit is only useful if something keeps it current. As part of the ongoing retainer, we review the subscriptions register quarterly, catching anything new that has come in, flagging price increases, and making sure nothing is accumulating that should not be. Once you have a clear view of what the business spends, it takes very little to keep it that way.
Untangli is not a legal or accounting service. I do not provide financial advice, draft legally binding documents, or act as a party to any agreement between you and a third party. What I do is flag gaps, set up the right organisational tools, and make sure you know when tobring in a solicitor or accountant.
This applies across the board, but especially to thecompliance and contracts area below.
Knowing when contracts are missing, and what to do about it
Working with freelancers without a written agreement is one of the most common and most avoidable risks for small businesses. When something goes wrong, a missed deadline, a dispute over scope, a question about who owns the work, the absence of a contract creates a problem that could have been entirely preventable.
We will not draft legal documents or provide legal advice. What we do is flag where agreements are missing, explain clearly why they matter, and point you to the right resources to get them in place, whether that is a reputable contract template library or, for more complex or high-value arrangements, a recommendation to involve a solicitor. The goal is that you never find yourself in a dispute with nothing in writing.
The compliance basics, checked and in place
GDPR, business insurance, basic data handling, these are the things most solo founders know they should look at and keep moving past. We do a basic review of where things stand: whether your privacy policy reflects what you actually do, whether your insurance covers the work you are doing, and whether there are any obvious gaps that are worth addressing. Not a legal audit, but a practical check that the fundamentals are in order.
When the business admin is clean and efficient, the rest of the business will follow.
It may be unglamorous but those admins that sits behind-the-scenes are so important to help your business run efficiently. You can find out how much headache it will save you by checking out the time-back calculator to work out how much time you spend (in time and monetary values).
What clean business admin can do for you
Most of this only becomes urgent when something goes wrong.Getting it sorted means that something is much less likely to.
Ready to get the admin side of your business sorted?
Start with a discovery call. You show me the mess, I tell you what it’d take to untangle it. No obligation.